For Organizer

Publication Procedure

  1. Agreement and Guidelines

    Our team will review the details of the conference and sign a Publishing Agreement with the Organizer if the quote has been agreed upon. The Organizers that are interested in submitting their conference proceedings paper to the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) should read The Guidelines for Organizer, and provide the authors with The Author Guidelines.

  2. Submission

    Authors submit their documents to the conference organizers. After all, documents have been peer-reviewed, the conference organizer submits the papers to Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) in one batch. Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) team will run the preliminary review and run the plagiarism check.

  3. Billing

    After all, documents have been supplied and passed the review, we will send the organizer a final publication agreement. Once the agreement has been returned, the organizer will receive a publication invoice.

  4. Production

    We process all the documents without delay and the documents will be available online within three months of us receiving the contributions. The organizers will be supplied with PDF proofs of the cover. Authors and organizers are requested to ensure all submissions are adequately checked prior to submission as article proofs will not be sent.

Organizer Guideline

These guidelines are intended for all conference organizers from various backgrounds of studies and institutions that are interested in submitting their conference proceedings paper to the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS). In order to ensure visual consistency in the matter of online publication, it is important for conference organizers to adhere to these guidelines.

The following guidelines are listed in a chronological manner, which starts with a file checklist that needs to be prepared prior to publication on the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS). It is followed by file naming to distinguish each file from one another, file uploading, and publication agreement.

File Checklist

A file checklist that is supplied by the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) will allow the conference organizers to conveniently prepare their proceedings upon submission. Please refer to the list below

  1. Publication right form signed by at least one author from each manuscript that is already accepted by the conference organizers. Please make a dedicated folder under the name Publication Right Form to store the forms.
  2. Statement of Peer Review form that must be completely filled out by the conference organizer.
  3. Manuscripts with .docx extension that are already written based on the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) official template. Please make a dedicated folder under the name Manuscripts to store all manuscripts.
  4. Table of Contents
  5. Preface

Table of Contents

Conference organizers must sort the manuscript on the table of contents that is based on the alphabetical order of the names of authors. All titles must be put in bold with an article number consisting of 5 digits. For instance, the first article that appears on the proceeding will be assigned article number 00001. Please refer to the example in the Table of Contents below:

Preface

In this section, the preface must include some information regarding the conference itself such as the organizers and the participants, which elaborated more by mentioning their affiliated institutions, country of origins, and affiliated scholarly publishers. It should be noted that although the conference name may be treated as an umbrella event that accommodates a variety of scholarly manuscripts under the field of health, conference organizers must elaborate the contents of each manuscript in 160 characters which excludes the title itself. Therefore, it will allow readers to get a glimpse of the aim of the conference itself. This preface functions as an interest-grabbing introduction that can possibly propel readers to further explore the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS). In brief, it is to the merit of each conference organizer to write their own preface depending on their preference and style.

Preparing The Files

All files have to be sent in a single file archive (both .zip and .rar extension is accepted). Since the approximate file combination may exceed the allocated attachment space on most email providers, thus it is recommended for all organizers to upload them to a cloud service through FileTransfer.io.

Sending The Files to Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS)

This section will explain further the use of FileTransfer.io as a means to submit all manuscripts for the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS).

Publication Process

Once the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) receives all related files, the assessment team will review and check to see if all manuscripts meet the merit of the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) guidelines. There is no specific deadline as to when the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) should expect manuscripts, but it should be noted that the longer the conference organizers send the file, the delay in publication is expected since the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) operates on a first-come-first-served basis.

Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) finish all assessments for publication, conference organizers will receive the invoice statement and publishing agreement to be signed and returned to the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS).

Should there be a change that needs to be done in the future, the authors must personally address this issue at the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) and request a revision. This may mean updating or refining specific contents on the manuscript by means of omitting, adding, restating, and the like. The manuscripts may appear in repositories affiliated with the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS). However, there is no way for the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) administrators in expediting the whole process of publication other than by sending prepared files as early as possible.

Publication Process

  1. Publication Ethics

    As part of the universal and global academic community, Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS), is required to comply with a standard code of ethics based on the Committee on Publication Ethics (COPE) Core Practices. As an extension of COPE's aspirations, publishers expect ethical behaviour as well as to reconcile matters of potential infringement.

    The publication ethics issued by the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) aims to inform all parties that will be involved in publication matters, such as conference organizers, authors, and the editorial team, to refrain from conduct that may jeopardize academic integrity and public trust in higher education.

  2. Peer Review

    Conference organizers must accommodate peer review for the upcoming publication before submission to the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS). This step is important to ensure high-quality of research papers and retain the merit of both conference organizers and the associated institutions.

  3. Plagiarism

    Proper credit must be expressed by quoting or using the work of other scholars by citing them and enlisting their works in the reference section. The style of citation may vary from series to series. The verbatim quotation is strongly discouraged as it can be easily detected through similar software such as Turnitin. A better quotation should contain a piece of the idea embodied in a specific work or a simple paraphrase and be composed in a thoughtful and interpretative manner.

    Quoting from community-based sources is also discouraged as their authorships can be challenged and do not reflect authenticity. Community-based means anyone can contribute and change existing entries. Thus, they are prone to fabrication. This is the case in Wikipedia, forums, and the like. The Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) can do this type of source if only the author specifically mentions its source and they wish to faithfully quote the community-based sources.

    Proceedings of the Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) utilize Turnitin as part of the preliminary assessment before publication. The way they work is that it will scan for similarity by cross-checking the worldwide web database of any written source that has ever been published. The similarity index rate will assist in the editing process at the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) and determine whether a manuscript may contain a potential plagiarism act.

  4. Editorial Committee

    The conference editorial committee must be in constant correspondence with the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) to encourage dialogs that can foresee errors regarding matters on publication. The aim of this frequent correspondence is certainly to produce high-quality ethical, accurate, and relevant proceedings to the merit set by conference organizers and the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS).

    In the decision-making process, the Conference editorial committee must be free from any bias or anything that entails self-interest sentiment.

    Thus, candidness among conference editorial committees means overseeing and accommodating relay communication between authors of proceedings to the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS) editorial team. They must assure authors that requirements before and after submission are to be fulfilled. This also means that supplementary yet essential details (if any) on proceeding manuscripts must be included, such as acknowledgement of the source of funding, declaration of authors that indicates sensitive issues regarding the experiment, the proper listing of sources, instruments, or affiliated people that help during the process of research, and/or confidentiality agreement.

    Should there be corrections or retractions made in the aftermath of the Proceedings of Eastasouth Proceeding of Humanities and Social Sciences (EPHSS), the corresponding author must consult or notify their concern to their conference organizers. Relay communication must be maintained even under specific circumstances.